AI Receptionist
for Med-Spas
Automate appointment booking, treatment inquiries, and client follow-ups — 24/7 — so your team can focus on delivering results.
Capabilities
What the AI Handles
Your AI receptionist manages routine calls so your team can focus on what matters most.
Appointment Booking
Books Botox, fillers, facials, and other treatments based on provider availability.
Treatment Inquiries
Answers questions about services, pricing ranges, and what to expect from procedures.
Consultation Scheduling
Books free consultations for new clients considering injectables or body treatments.
Follow-Up Reminders
Sends appointment confirmations and treatment follow-up reminders via text.
After-Hours Booking
Captures appointment requests at night and weekends. Never miss a lead.
Call Routing
Transfers to specific providers, billing, or managers when human help is needed.
How It WorksHow the Workflow Operates
Every call follows a structured path.
Call Answered Instantly
AI greets the caller, identifies your spa, and asks how it can help. No hold music.
Intent & Client Identification
Detects purpose (booking, pricing, questions) and collects name and contact info.
Smart Path Routing
Booking offers time slots. Service questions answered from your FAQ. Complex requests transferred.
Data Logged & Staff Notified
All information saved to your CRM. Staff only handle consultations and complex requests.
BenefitsWhy Businesses Choose Caipher AI
Never miss a potential client calling after hours.
Staff focuses on in-person clients instead of phones.
Automated text reminders reduce missed appointments.
Clients can book anytime, day or night.
Your Spa Stays Focused on Clients. We Handle the Calls.
A front-desk solution that books appointments while you deliver results.
